Powerful Proofing & Approvals Management

Bringing feedback and sign-off together in a single solution

Capturing high-quality feedback and final sign-off on creative and content projects, within deadlines, can be a serious challenge.

Introducing Workgroups DaVinci–a proofing tool that combines a robust collaboration and annotation experience with intuitive workflow and project management functionality, giving you control over the creative and content development process, end-to-end.

Drive better project outcomes through a faster, more detailed, more organized feedback and approvals process.

We’re the most robust, powerful proofing and approvals management solution on the market. Get feedback and final sign-off in one place. Get Workgroups.


What I love about Workgroups is it allows me to communicate with management in a way that’s centered around data. Data is the most important thing and Workgroups has brought us together in that way.

Executive, Fortune 500 healthcare company

We have over 10,000 jobs in Workgroups. It has changed the way we do work for the better.

Not-for-profit outreach organization

Running jobs through Workgroups has made everything streamlined. We don’t have to run to each other’s offices all day or call each other every time there’s an edit. Having the task list helps us know when it’s our turn to take action on a job. Workgroups has helped our process in every way.

Texas public school district

The Workgroups onboarding process was life-altering!

Marketing Director, Resort and casino

Workgroups has  increased our productivity throughout the team and I would thoroughly recommend it to anyone who deals with a variety of stakeholders and a large number of approvals.

Client Executive, Global lifestyle marketing agency

Workgroups is more than a mark-up tool. We’re the single source of truth for teams that need to manage their complex, cross-functional, multi-stakeholder feedback and approvals process effectively and efficiently.

We deliver:

Accurate Information Capture

  • Easily customizable and dynamic form builder

Robust Approvals Workflow Management

  • Manage and track proof status throughout project lifecycle
  • Build your flexible and intuitive workflows, with dynamic capabilities
  • Manage due dates and milestones
  • Set up advanced, automated asset routing with notifications
  • Easily assign and manage reviewers and review groups
  • Fully integrate  production and approval tasks and workflow routing

Proofing & Review Tools

  • Intuitive UI
  • Compatible with all static and video file formats
  • Multi-page and multi-version review interfaces
  • Easy and precise annotation tools including:
    • Deep zoom
    • Ultra-precise measurement
    • Annotation & mark-up tools
    • Color checker
    • Side-by-side version comparison
    • File attachments
    • Multi-option comment resolution
  • Digital Signature complies with US FDA Title 21 CFR Part 11

Communication & Collaboration

  • Real-time communication and collaboration
  • Consolidated annotations and mark-ups
  • @mentions with email notifications
  • Sidebar chat with saved comment history


  • Fully searchable and auditable review trail
  • Tracking of reviews by asset type, stakeholder, volume, time and more

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